IBC is a trade show and networking event for the media and broadcast industry, held at RAI Amsterdam. This year's edition drew roughly 45,000 professionals, and covering it became one of SlidesLive's largest and most technically demanding productions to date.

Challenge 1: Requirements That Kept Changing in a Massive Venue

IBC's team visited SlidesLive in Prague before the show to see the hardware, the software, and how the production team works. Planning meetings followed, but given the number of teams involved, requirements kept shifting throughout prep.

SlidesLive's Solution: Build the plan around flexibility from day one, not around a fixed script.

From the start, we knew a project of this scale would require flexibility. At certain points we had to step outside our standard procedures and find solutions on the fly.
— Vlad G., Production Manager at SlidesLive

Challenge 2: More Camera Angles, With Backup in Place

IBC needed wider camera coverage than usual, with sufficient backup in place.

SlidesLive's Solution: Combine RoboCams with traditional cameras. RAI's large halls gave the setup room to work.

The large halls were phenomenal from our perspective. There was plenty of room for the equipment, the cameras, and the entire production setup, and everything ran very smoothly.
— Vlad G., Production Manager at SlidesLive

One change for next year: a simple static camera in smaller rooms. Low cost, real payoff in post-production.

Challenge 3: The Client Wanted Footage Almost Instantly

The client wanted some recordings available almost immediately after each session ended.

SlidesLive's Solution: RAI gave SlidesLive one gigabit on a single VLAN, connecting every room, the production base, and the edit suite. SlidesLive built a workflow around it: cameras, RoboCams, and recorders ran over NDI, recording in five-minute segments, with no one carrying a card or drive before processing could start.

We didn't want to build a workflow around someone carrying a card or drive after each session before processing could even start. We used the network we had, and built the whole workflow so footage reached our data technician almost instantly. That let us deliver footage faster than we'd originally promised the client.
— Vlad G., Production Manager at SlidesLive

Challenge 4: Editing in Sync With a Live, Evolving Show

Post-production couldn't wait until the show ended, and it needed much tighter coordination with the client than a typical project.

SlidesLive's Solution: Three editors worked in parallel: two in Prague alongside a producer, one on highlights and one on fast turnaround (some deliverables within 24 hours), and one on-site in Amsterdam handling highlights and client requests as they came in.

Normally, our post-production is fairly task-oriented. For IBC, we needed to stay in much closer contact with the client, even during editing itself. It was a more demanding workflow, but also a really valuable experience for us.
— Vlad G., Production Manager at SlidesLive

Key Results

📌 ~45,000 media, broadcast, and technology professionals at the event

📌 RoboCams combined with traditional cameras for wider angle coverage and backup

📌 One gigabit network linking every room, the production base, and the edit suite

📌 5-minute NDI segments, no physical card or drive transfers

📌 Some Prague deliverables required within 24 hours; overall, footage reached the client faster than originally promised

📌 3 editors working in parallel across two cities throughout the event

Projects like this push you out of your comfort zone. That's exactly where you find out how a team really works, not by how it handles a standard production, but by how it responds when things don't go according to plan.
— Vlad G., Production Manager at SlidesLive

📢 Planning a multi-room event with a tight delivery window? Book a call to discuss what's realistic for your event.